Privacy Policy

Last updated: 12/1/2026

1. Who we are

This Privacy Policy explains how "Jean-Pierre Doggett", a company registered in Poland with registration no. 5130 267 365 trading as "BestPractice.Club", (“we”, “us”, or “our”) collects, uses, and protects your personal data in connection with the  brand and related activities.

We are based in the European Union and also operate in the United Kingdom.
For EU residents, we act as a Data Controller under the EU General Data Protection Regulation (EU GDPR).
For UK residents, we act as a Data Controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Legal entity: Jean-Pierre Doggett
Registered address: Słoneczna 100, Wielka Wieś 32-089, Poland
EU VAT No.: PL 5130 267 365
Operational office (UK): Brighton, United Kingdom
Telephone: +44 (0) 1273 093 028
Email: jp@bestpractice.club

2. What personal data we collect

We may collect and process the following categories of personal data:

• Contact information: name, email address, telephone number, job title, and company name.
• Professional information: industry, business interests, and event participation history.
• Website and analytics data: IP address, browser type, device identifiers, pages visited, and referring websites.
• Marketing preferences: opt-in status, form responses, and interactions with our emails or LinkedIn content.
• Correspondence: records of communications via email, forms, or event registrations.

We do not knowingly collect data from anyone under 16 years of age.

3. How we collect data

We collect personal data when you:

• Fill out a form on our website or landing pages.
• Register for an event (e.g. BestPractice.Club sessions).
• Subscribe to updates or newsletters.
• Communicate with us via email or social media.
• Engage with our LinkedIn posts or respond to marketing campaigns.
• Provide your details as a speaker, partner, or participant.

We may also use publicly available professional information (e.g. LinkedIn profiles) to identify potential participants or partners.

4. How we use your data

We use your personal data to:

• Communicate with you about events, partnerships, and related opportunities.
• Manage registrations and attendance for BestPractice.Club events.
• Send insight content, newsletters, and marketing communications (with your consent or legitimate interest).
• Operate and improve our website and CRM systems.
• Maintain business records and comply with legal requirements.

5. Legal bases for processing

We process data under the following legal bases:

• Consent – when you opt in to receive marketing communications or submit forms.
• Contract – when we process data to deliver events or services you have registered for.
• Legitimate interests – for business communications, network development, and event organisation.
• Legal obligation – where processing is required by law (e.g. accounting or tax records).

6. Data storage and security

We store data securely using reputable, GDPR-compliant platforms including:

• Zoho (for CRM, forms, and marketing automation)
• Google Workspace (for email and document storage)

Access to personal data is restricted to authorised personnel only, and we use encryption, multi-factor authentication, and regular security reviews to protect it.

7. International data transfers

If personal data is transferred outside the EU/EEA or UK, we ensure adequate protection through:

• Adequacy decisions (e.g. transfers to the UK or US entities under the EU-US Data Privacy Framework), or
• Standard Contractual Clauses (SCCs) approved by the European Commission or UK ICO.

8. Data retention

We retain personal data only as long as needed for the purposes above:

Type of data                                             Retention period

Enquiries / correspondence  up to 3 years after last contact

Event registration records      up to 2 years after the event

Marketing subscriptions      until you unsubscribe

Legal or financial records         as required by law (e.g. 5 years for tax purposes)

9. Your rights

Under EU and UK data protection law, you have the right to:

• Access and obtain a copy of your data.
• Correct or update inaccurate information.
• Request deletion of your data (“right to be forgotten”).
• Object to or restrict processing.
• Withdraw consent at any time (for consent-based processing).
• Receive your data in a portable format.
• Lodge a complaint with a data protection authority.

EU supervisory authority: You may contact your local Data Protection Authority.
UK authority: Information Commissioner’s Office (ICO) – https://ico.org.uk

10. Cookies and tracking

Cookies are small text files that are stored on your device when you visit a website. They help the site function properly, improve user experience, and provide information to the site owner.

We use cookies for the following purposes:

• Essential cookies – required for basic site functionality (e.g. security, log-in, form submissions).
• Analytics cookies – to understand how visitors use our website and improve its performance (e.g. Google Analytics or HubSpot).
• Preference cookies – to remember your settings such as language or region.
• Marketing cookies – used occasionally to measure the effectiveness of campaigns and tailor communications, if you consent.

When you first visit our site, you will see a cookie banner that allows you to accept or reject non-essential cookies.
You can change or withdraw your consent at any time by clicking “Cookie Settings” in the site footer or adjusting your browser preferences.

Some cookies are set by third-party services we use for analytics, social media integration or video content. These providers may process your data outside the EU or UK in accordance with their own privacy policies.

11. Updates to this policy

We may update this Privacy Policy from time to time.
The latest version will always be available at https://www.bestpractice.club/privacy with the “Last updated” date at the top of the page.

12. Contact us

If you have any questions about this Privacy Policy or your personal data, please contact:

Jean-Pierre Doggett
Email: jp@bestpractice.club

‍Telephone: +44 (0) 1273 093 028
Postal address: Słoneczna 100, Wielka Wieś 32-089, Poland

‍